Manage state-specific Working With Children Checks across Australia. Blue Card (QLD), WWCC (NSW/VIC), and equivalent checks for every state and territory — tracked in one place.
Overview
A Working With Children Check (WWCC) is mandatory for anyone engaged in child-related work in Australia. Each state and territory administers its own scheme — the Blue Card in Queensland, WWCC in New South Wales and Victoria, Working With Vulnerable People check in the ACT, and equivalent schemes in other jurisdictions. Managing compliance across multiple states can be complex.
Refchecks streamlines the process by tracking WWCC status for all your workers in one place. Verify existing card numbers against state registries, monitor expiry dates, and receive automated alerts when renewals are due. For new applications, the platform guides candidates through the correct state process and tracks the application to completion.
Non-compliance carries serious consequences. Engaging a person in child-related work without a valid WWCC is a criminal offence in all Australian jurisdictions, with penalties including substantial fines and imprisonment. Refchecks helps you stay on top of every worker's clearance status.
What's Included
Supports WWCC schemes across all Australian states and territories: Blue Card (QLD), WWCC (NSW, VIC, WA, SA, TAS), WWVP (ACT), and Ochre Card (NT).
Verify existing WWCC card numbers against state registries to confirm the clearance is current and valid. Identify expired or revoked clearances immediately.
Automated tracking of WWCC expiry dates across your entire workforce. Receive alerts at 90, 60, and 30 days before expiry so renewals are never missed.
If a worker's WWCC is revoked or suspended due to a change in their criminal history, the system flags it immediately for review.
Generate compliance reports showing WWCC status for all workers. Useful for audits, accreditation, and regulatory inspections.
Process
Enter the worker's WWCC card number and state of issue to verify against the state registry. For new checks, the candidate is guided to apply through the correct state portal.
Refchecks continuously monitors expiry dates and can periodically re-verify card status against state registries. Any status changes are flagged immediately.
When a WWCC approaches expiry, the worker receives a renewal reminder and you receive a notification. Track the renewal application through to completion.
Turnaround & Pricing
Turnaround Time
Verification: near-instant. New applications: varies by state (1–8 weeks)
Included in all plans
From $49/month
WWCC verification and monitoring are included in your plan. State application fees (paid by the applicant or employer) are separate.
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